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Office of the Registrar

Grade Changes

Changing Grades after the Grading Period

In accordance with San Diego State University (SDSU) Senate Policy, every member of the faculty shall assign grades in his or her classes by the university grading deadline published on the academic calendar each term.

In the event that an instructor needs to change a grade after the deadline, they must do so by submitting a Grade Change Request form. The Grade Change Request form is available in the Faculty Forms tile in my.SDSU.

Approval of the academic college dean is required when lowering a grade, when a grade change is being submitted on behalf of faculty who are no longer with SDSU, or when a grade change is submitted by a teaching assistant. Please note that this may increase the processing time of the request.

How Do I Change Grades Once They’re Posted?

At times, faculty may become aware of student extenuating circumstances preventing completion of a course after submitting final grades. In these cases, the faculty may determine that an Incomplete grade to allow the student time to complete coursework is more appropriate than the grade originally assigned. Faculty may request these changes by following the steps below.

  1. Submit a Grade Change Request form in my.SDSU changing the assigned grade to an "I".
  2. Email an Incomplete Agreement to [email protected]. Ensure the "Date by which course work is to be completed" is within one-year of the end of the end of the term in which the course was taken.
  3. Once the student has completed the work under the terms of the incomplete agreement, submit a new Grade Change Request form in my.SDSU to update the grade from "I" to the earned letter grade and include the date that the student completed all coursework.