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Office of the Registrar

Grade Changes

Changing Grades after the Grading Period

If a faculty member needs to update grades after the grading period, they must contact the Office of the Registrar ([email protected]) for the Grade Change Request form.

Note: You will not be able to change grades in my.SDSU after the grading period.

Once you have received the AdobeSign Grade Update form from [email protected], follow this workflow to complete and submit the form.

adobe sign form

Required Fields for Submission

All fields are required for submission:

  1. Select the circle for appropriate action (note: if adding an incomplete grade, choose the “Change of Grade” circle)
  2. Student Name
  3. EmplID/RedID. Empl ID is preferred (begins with 1), but Red ID can be used if necessary (begins with 8).
  4. Semester Enrolled (please include term and year, for example: fall 2022)
  5. Schedule No. (class number)
  6. Dept and Course No. (for example: ART 101)
  7. Units
  8. Original Grade (for example: RD (report delayed), I (incomplete), NC (no credit) or letter grade)
  9. New Grade (note: please enter “CR” for credit grades and “NC” for no credit)
  10. Exact Date Work Completed (This should be the final day of the term the course was taken, with the exception of removal of Incomplete or Report in Progress updates)
  11. Reason for Change (This is a requirement for grade changes, not I / RP removal)
  12. Signature (This is required for all grade update requests)

After all fields are filled in, a blue Click to Sign button will appear at the bottom of the screen.

arrow pointing to Click to Sign

The faculty member will then be prompted to enter their email address. In order for the Office of the Registrar to accept the form through the AdobeSign workflow, the form must be sent by the faculty’s SDSU email.

enter faculty email

Faculty will be notified that they must still verify their email address to officially sign the form and have it routed to Records:

Just one more step. We emailed you a link. You must click it to verify.

  1. File an AdobeSign Grade Change Request form changing the assigned grade to an “I” and ensure completion date corresponds with the dates for end of term.
  2. Email an Incomplete Agreement to [email protected] which aligns with the date used for step 1.
  3. Once the student has completed the work under the terms of the incomplete agreement, provide a final AdobeSign Grade Change Request form to change the grade from "I" to the earned letter grade and include the actual date that the student completed the work.

Signature of the college dean will be required when lowering a grade, when a grade change is being submitted on behalf of faculty who are not currently teaching, or when a grade change is being submitted on behalf of any teaching assistant. Please contact the Office of the Registrar for this form and additional instructions.