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Office of the Registrar

Incomplete "I" Agreement

At times, it may be necessary for a student to leave a course after the add/drop deadline due to extenuating or unforeseen circumstances. An Incomplete grade is a way for the instructor to acknowledge that the student has not yet completed the course and will work with the faculty member and the department to complete the course.

If approved, the student and the faculty member will complete the online Incomplete Grade Agreement that includes a description of the remaining work to be completed. Once the work is done and evaluated, return to my.SDSU and mark the contract as completed and Change the "I" to the appropriate grade. The faculty member must submit an Adobe Grade Change Request* to remove the Incomplete from the student’s record.

Conditions for an Incomplete Grade

  • Completion of the Incomplete Grade Agreement should only entail the completion of a project, paper, or exam.
  • Students must be in good standing in the course. Incompletes are not an alternative to a student failing a course.
  • Students should never have to "sit in" or retake the course to resolve the Incomplete.
  • Senate policy allows one year for completion. However, faculty can set any time limit within that one year for completion. If the "I" remains on the student record for over one calendar year, the "I" will be automatically charged. An “Incomplete Charge” (IC) is equivalent to an "F" grade, and will negatively affect a student’s grade point average and progress point computation. For courses enrolled in a Credit/No Credit basis, the default grade used in the event that the condition(s) of the Incomplete have not been met may be a grade of No Credit (NC).
    • Per CSU Executive Order 1037, an extension of the one-year time limit may be granted by petition for contingencies such as intervening military service and serious health or personal problems. Undergraduate students requesting an extension should contact their assistant dean. Graduate students should contact their major advisor for assistance.

REMINDER: The faculty member must submit an Adobe Grade Change Request* grade change to remove the Incomplete from the student’s record. If you have any other questions, contact the Office of the Registrar Academic Records Unit at [email protected] for assistance.