Withdrawal or Late Schedule Adjustments
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Students who find it necessary to cancel their registration or to withdraw from all classes after enrolling for any academic term are required to follow the University's official withdrawal procedures. Failure to follow formal University procedures may result in an obligation to pay fees as well as the assignment of failing grades in courses.
Current students withdrawing from the university prior to the schedule adjustment deadline should complete the Request for Withdrawal Prior to Schedule Adjustment form. Dropping all courses does not constitute an official withdrawal. A withdrawal prior to the schedule adjustment deadline will remove all courses from your academic transcript for the semester.
All new students withdrawing prior to the schedule adjustment deadline are required to reapply and be readmitted to the university for future semesters.
After the schedule adjustment deadline, changes to your schedule, including withdrawal from one or more courses, are only permitted for extremely serious, fully-documented circumstances which were out of your control. An approved withdrawal requested prior to the university census date will remove the course from your academic record. An approved withdrawal requested after the university census date will result in a grade of "W" for the course(s) on your academic transcript. "W" grades are not factored into your grade point average, academic probation or disqualification procedures, or as a course attempt for course repeat policies. Please contact Student Account Services to determine any financial impact of an approved Late Schedule Adjustment.
Requests for changes to your schedule after the schedule adjustment deadline are accepted through the last instructional day of the semester and are reviewed only by the Petition for Late Schedule Adjustment with the following required documents:
- A written statement of the serious and compelling reason that warrants an exception accompanied by third-party documentation to support your statement
- Verification that you have notified your course instructor of your request and obtained your grade-to-date in the course (e.g. a screenshot or PDF of your email conversation). Undergraduate students withdrawing from all courses are not required to submit verification of instructor approval, however the third party documentation indicated above is required of all students.
Petitions submitted without the required documentation will not be accepted.
Under the SDSU Senate Policy, students may request to withdraw from either individual courses or the full semester's work after the semester has ended.
No requests for retroactive withdrawal will be accepted after a student's degree has been posted to their record.
Requests for retroactive withdrawal may be granted only in verified cases where the cause for substandard performance was beyond the student's control, such as accident or serious illness. Requests are reviewed only through the Request for Retroactive Withdrawal Form with the following required documents:
- A written statement of the serious and compelling reason that warrants an exception and how these circumstances prevented you from withdrawing before the designated deadlines. If you are requesting retroactive withdrawal from some (but not all) courses in a prior semester, please indicate why only some courses were impacted.
- Third-party documentation to support your statement. Examples include hospital records, a letter from a doctor or counselor, or copy of an obituary/memorial notice. For a letter or memo, the writer should have first-hand knowledge of the circumstances and include their contact information. All petitions and supporting documents are treated as confidential and protected by federal privacy laws from improper disclosure.
- Graduate students must attach an email from their course instructors acknowledging their request to withdraw.
Requests submitted without the required documentation will not be accepted, nor will requests for withdrawal after a degree has been awarded. All requests for retroactive withdrawal will be reviewed by the assistant dean of your college. Final determinations may take four to six weeks, and sometimes longer. Approved petitions are subject to a $20 Retroactive Withdrawal Fee.
Undergraduate students requesting to add a course after the last day of the term should contact the Office of the Registrar through the Contact Us Form. Graduate students should contact Graduate Studies at [email protected].
Frequently Asked Questions
- Student initiates request for late schedule adjustment by requesting faculty approval through email communication.
- Student fills out Petition for Late Schedule Adjustment and attaches faculty approval and supporting documentation.
- Petition is reviewed by the Assistant Dean of the student's major.
Do I need to submit two petitions if I'm requesting to add a class and also drop a class I am already enrolled in?
If you are requesting to withdraw, emailing your instructor before you request a late schedule adjustment will create an opportunity for you to discuss with your instructor the challenges you are experiencing with the class. Your instructor may have other options available for you to complete the class, such as an incomplete grade.
If you are requesting to late add a class, emailing your instructor before you request a late schedule adjustment will ensure that the instructor is aware of you enrolling, there is space available for you, and that you have not missed too many assignments that may jeopardize your grade.
You will need to email your instructor to ask for approval to withdraw from or add their class. In your email please include your RedID, name, course information, if you are requesting to add or drop the class, your reason for the request, and a statement asking if the instructor has any other options available to you to complete the class. Please see an example request below:
"Hello, I am writing to inform you that I would like to request permission for a late schedule adjustment for your class. If there are other options besides a late schedule adjustment available to me, please include them in your response. My student information is below..."